Document management software allows organizations to organize, collect and store files of any type. Its powerful features enable an efficient workflow and decrease manual data entry tasks. They also automate business processes. It also reduces conflicting information, communication mistakes, and slowdowns that are not productive, while enabling teams collaborate with confidence.

Documents can be tagged to help users categorize information and find it easily, whether they’re scanned or digitally sourced. This feature also simplifies the process of document creation, using built-in workflows that automatically take it through pre-defined steps to ensure the smoothest transition.

Document management systems are an excellent solution for employees working on projects away from the office, whether it’s a client meeting or conference call. They provide an online repository for files that can be accessed and shared from any location. It also helps eliminate the need to search across various devices and cloud-based platforms, applications or other platforms. This is a time-consuming procedure that can lead to frustration and missed opportunities.

Many document management platforms offer an application for mobile devices that allows team members who are located in remote locations to quickly collect details, which are then synced to the central repository once internet connectivity is restored. A more efficient workflow, a secure interface, and an intuitive user interface can also help increase productivity. Hightail, for example, offers a free plan as well as affordable plans for creative companies that rely on large images or videos. It also supports offline mode so that team members can continue to work without an internet connection and upload their work when they return to work.